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How to Do A Peer Review: Part 3

by Sarina Schrager, MD, MS, Family Medicine Editor-in-Chief, and Jose Rodriguez, MD, FAAFP

Discussion/Conclusion 
The discussion section of a paper restates what the paper found and then goes on to explain how these findings fit into the existing literature and how they impact the field. We also expect the authors to document how the study answered their original research question. Occasionally, we see a paper with an interesting finding, but that finding is not related to its a priori research question. This is something to review.  

One of the biggest mistakes we see in discussion sections is when authors overstate the importance or significance of their findings. For example, a study of 12 residents doing a rotation to learn about social determinants of health may find a significant change in their behavior. Still, it doesn’t provide evidence to add such a rotation to all residencies. Results of such a small study cannot make such an impact. We also expect reviewers to conduct a limited literature search themselves. If the authors claim that their paper is the first to do something, then the reviewer has the responsibility to double-check that fact. Reviewers should search PubMed and one other index (Scopus, CINAHL, ERIC, etc.) for verification. Reviewers should not use AI for this task.

We also expect authors to include limitations to the study. Most papers could have had larger sample sizes or more diverse samples. The reviewer wants to see that the authors have considered the study’s limitations and have commented on how the results remain valid despite them. The end of the discussion section should include a summary of the study, a repeat of the key results, and a statement about future research. Do the authors suggest repeating the study with more participants, at several different residencies, or broadening the sample to include medical students? Reviewers should ensure that the authors provide limitations, a summary of findings, and have placed their findings in the context of the current literature. When authors have not done this, they can rewrite the discussion using the direction provided in the article by H.G. Welch (https://cancer.dartmouth.edu/sites/default/files/2019-05/papertrail.pdf)

Tables and Figures 
Using figurative methods to explain results (and sometimes methods) can be a great way to help readers understand your study. As such, we expect reviewers to carefully review all tables and figures. Are they easy to understand? Do the numbers add up? (This is more common than you would think.) Do they enhance understanding of the results? If the tables and figures are confusing or unclear, the editors want to know. Because if you, as the reviewer (someone who is spending a lot of time with the paper), don’t understand, then the reader won’t either. As the reviewer, you expect Table 1 to describe the demographics or other characteristics of the study participants. Then you expect to see more tables with the study outcomes, including statistical calculations to demonstrate significance. We would like reviewers to comment on whether a figure or graph would help explain the results. 

All tables should stand on their own. To relate the table to the text, the authors should refer to the table after a summary sentence, e.g., “Patient demographics are included in Table 1.” The only other information from a table to be included in the text is the most significant finding, such as “Although we conducted our study in Salt Lake City, UT, 96% of our respondents identify as Black.” (This is significant because Salt Lake City, UT, has a notoriously small Black population (about 2.5%). If you find that the authors are repeating everything from the table in the text, you should encourage the authors to choose the table or the text.

References   
As stated above, reviewers should do a brief literature search about the topic covered in the paper. It is excellent to suggest papers for the authors to consider if they are not included in the reference list. As many reviewers are experts in the field, they can also suggest documents that they have authored. Other specific aspects of the reference list to review include the type of papers (i.e., meta-analyses or systematic reviews vs. small non-randomized trials). Are the documents referenced old or current? Do you know of any studies that are not included? One reason you may be asked to serve as a reviewer is that you have worked in a similar area, so you would be familiar with the literature. Do the authors cite their own papers over other publications? In this age of AI, we also suggest checking the DOIs of the articles in the reference list to ensure they are valid. Often, real DOIs are reported with references that do not exist. Reference checking is an important quality control step, and reviewers should hand-check references for accuracy. (Please do not use AI for it; AI may lie).

How Peer Review Can Help You:
Working as a peer reviewer can help you become a better writer. You can see how other people structure a paper or even how they describe methods, and can take away from that ways that you want to do it in your own work (or not). Being a peer reviewer will also help you stay up to date with the science in your field. To be a highly regarded family medicine academician, you will need to have a sense of what journals are publishing. Thirdly, being a high-quality peer reviewer can advance your career. Editors are often leaders and will invite skilled peer reviewers to be on Editorial Boards or become part of the editorial team. It is a great way to build your reputation.

Peer reviewing can also give you ideas and help you further your scholarship. JR once reviewed a paper for the New England Journal of Medicine (NEJM) that described hypothetical diversity interventions. This inspired him to submit an article to the NEJM on verified diversity interventions that was eventually published.

We hope that these blogs have helped support your work as a peer reviewer. Please visit the reviewer page on Family Medicine’s website for other resources or to sign up (Family Medicine). 

Crafting Narratives for Publication

By Sara Shields, MD
associate editor
,
Family Medicine

You’ve had a defining clinical, teaching, or learning experience in your role as a family physician educator, clinician or student.  Someone suggests that you write about it. Here are some pearls for crafting your reflective piece in hopes of publication in a journal like Family Medicine that accepts such narrative work.

  • What story are you trying to tell? Just as with any written piece, consider first your content. What are your key themes (keeping in mind that any word limit may mean focusing on just one theme)?  Consider the readership of the journal—how would a medical student on a family medicine rotation respond to your story? How would a seasoned family medicine faculty member?
  • Avoid judgment–In general, an effective narrative piece is a personal story that shares a particular learning point, but does so without editorializing or requiring references.  How can your writing avoid judgment even as you elucidate and emphasize what you hope the reader will learn with you in your story?
  • Focus on the writing–In narratives, the “methods” of your writing enrich your themes and help them resonate for your readers.  The term “methods” refers to the craft of the writing—how are you using language to move your meaning along?  While avoiding redundancies or complicated phrasing is important, your writing may “sing” more to your readers with careful use of specific literary devices such as metaphor, alliteration, rhythm, or repetition of key words.  No matter whether you are choosing prose or poetry, remember the adage “show, don’t tell” –how can you describe people or events in ways that invoke the reader’s sensory or emotional response rather than simply stating what happened?
  • Every word matters–Especially for formats with strict word counts such as 6 word stories or 55 word essays, every word needs to move your story along. 
  • Circle back to the meaning—When looking at every word,do not lose sight of the totality of the essay.  Does this piece make sense overall?  Does it still say what you want it to say?
  • Do your homework–If your themes seem like they are common in narrative work (e.g. a physician’s experience of their own illness), you may want to look for similar pieces and think about how your story offers new angles or reflections compared to other similar work.  What can you contribute that may be new or surprising for readers?
  • Ask a friend or colleague to read your story–Consider asking someone to read your work before submitting it, to help assess both the content/themes and your storytelling style.  Do these readers resonate with your language?  Your themes?
  • You may need permission__If you describe a patient or learner scenario with enough detail, you may need to get their permission to submit your story for possible publication.
  • Don’t lose yourself–Be authentic; challenge yourself to dig deeply into both personal and professional lessons from your story.   How can you help the reader to consider multiple perspectives?

Reference: Walling A, Shapiro J, Ast T. What Makes a Good Reflective Paper? Fam Med 2012;45(1):7-12.

Why Should I Be a Peer Reviewer?

Sarina Schrager, MD, MS
Editor-in -Chief, Family Medicine

Family Medicine, along with most other scientific journals, depends on volunteer peer reviewers to assure that we are publishing high quality papers. The act of peer reviewing advances the science of family medicine. Our editorial team is looking for a diversity of opinions and voices to assure the excellence of our published papers. I love peer reviewers and tell everyone I work with that they should volunteer to be one. Now, I am a little biased (being an editor of a journal that depends on peer reviewers), but I can’t overstate the important contributions of peer reviewers to the publication of our journal. So, if you already volunteer your time to do peer review, thank you. If you have not done any peer reviews, then let me tell you why you should.

First, being a peer reviewer will help you become a better writer and scholar. Reviewers may be inspired by positive attributes of papers while avoiding mistakes identified during the review. By reading what other people do, the way that they write and even how they do the research, you can decide what works and what you would do differently and then incorporate what you learn into your next paper. You can also learn about research methodology by reading about how others conducted studies. 

Peer reviewing can also help you learn about the publishing process and about science itself by reading what other reviewers and the associate editor says about a paper, and seeing what ends up getting published.  I always learn by reading reviewer comments and am excited when other reviewers had similar feedback to my own.

Second, being a peer reviewer can help your career.  It is an accomplishment that you can put on your CV and some journals will send a letter to your dean or chair recognizing you as a peer reviewer.   Also, if you do a good job with the review, you will be asked to review some more.  Potentially, you may be asked to be on the editorial board of the journal where you do peer reviews.   If you are interested in becoming an associate editor at a journal, the Editor in Chief will look at how many reviews you have done and whether they were high quality as a metric of your application. Being a peer reviewer can also build connections for future collaborations.   This is one way that you build your professional reputation.

Lastly, being a peer reviewer helps the discipline. By reading papers submitted to the journal, you will learn what is important in family medicine and what other scholars are studying in your area of interest.   You will be able to impact the quality of the papers that the journal publishes.  There is something very satisfying about seeing a paper in print that you reviewed because you helped make it as good as it is.

Doing a high-quality review does take time. The time needed to do a review will depend on the type of article (ie, an original research paper will take longer than a brief report or narrative because is it longer). Most people spend 1-3 hours on a review depending on the complexity of the article, your familiarity with the topic, and experience doing peer reviews. It is time well spent! Even one review a year greatly helps our journal.

We appreciate that people volunteer their time to do peer reviews and hope that we have helped convince you to sign up. Your voice is important. You bring unique skills and experience and can contribute to the excellence of our journal. You can sign up to be a reviewer at https://journals.stfm.org/familymedicine/reviewers/